Client Intake Forms

We help small business owners identify and maximise their tax deductions. Common deductions include:

• Operating expenses: rent, utilities, office supplies and business insurance.
• Employee wages & superannuation: salaries, wages and super contributions for your team.
• Vehicle & travel expenses: fuel, maintenance and depreciation for business vehicle use, plus business travel such as accommodation and meals.
• Home office expenses: a portion of electricity, internet and phone bills when you work from home.
• Depreciation: the decline in value of assets like equipment, furniture and computers.
• Professional services: accounting, legal advice and other professional fees.
• Training & education: courses or training directly related to your business.

We'll review your expenses and ensure you're claiming every eligible deduction while staying compliant with ATO guidelines.

Keep the following records for at least five years from the date you lodge your tax return:

• Income records: invoices, receipts and bank statements showing all income earned.
• Expense records: receipts, invoices and statements for business expenses.
• Employee records: payroll records, superannuation contributions and PAYG withholding details.
• Asset records: purchase and sale documents, including depreciation schedules.
• GST records: tax invoices and records of GST collected and paid.
• Bank statements: to reconcile your accounts and verify transactions.

We recommend accounting software to simplify record-keeping and keep everything securely stored — and we can help you set it up.

Registering for GST can offer several advantages:

• Claiming GST credits: claim credits for the GST included in the price of business purchases.
• Improved credibility: strengthen your reputation, especially when dealing with other businesses.
• Compliance: registration is mandatory once annual turnover reaches $75,000 ($150,000 for not-for-profits), and is required for taxi and ride-sourcing businesses regardless of turnover.

Below the threshold you can still register voluntarily — we'll help you decide whether that's worthwhile for your business.

We keep our clients audit-ready by helping you:

• Maintain detailed records of invoices, receipts, statements and payroll.
• Reconcile regularly so your records match your bank statements and tax returns.
• Use accounting software to track income, expenses and GST accurately.
• Get a professional review to catch potential issues early.

Common red flags that can trigger an ATO audit include:

• Large or unusual deductions compared to industry benchmarks.
• Consistently reporting losses over multiple years.
• Discrepancies between income on your return and other sources, such as BAS statements.
• High levels of cash transactions.
• Late or incomplete lodgement of tax returns or BAS.

We stay across the latest changes so we can give you tailored advice. Key 2026 updates include:

• Tax bracket adjustments: changes to income tax thresholds may affect your personal tax.
• Small business incentives: new grants and tax offsets, particularly for renewable energy and technology sectors.
• Superannuation changes: adjusted contribution caps and tax treatment of high-balance accounts.
• Energy efficiency incentives: new deductions or subsidies for energy-efficient equipment.

We'll review these changes with you so you capture new opportunities and stay compliant with the latest regulations.

Our end-of-financial-year approach is comprehensive:

1. Organise your income, expense and payroll records.
2. Review all eligible deductions, including depreciation and super contributions.
3. Conduct a stocktake and account for any change in inventory value.
4. Make additional super contributions before 30 June.
5. Identify and write off any bad debts.
6. Time asset purchases to take advantage of instant asset write-off schemes.

The right software brings efficiency, accuracy, compliance, real-time insights and room to scale. Our recommendations:

• Xero: ideal for small to medium businesses — user-friendly and cloud-based.
• MYOB: comprehensive features, including payroll and inventory management.
• QuickBooks Online: great for small businesses, with excellent reporting tools.
• Reckon: affordable and well suited to sole traders and small businesses.

We'll help you choose, set up and get ongoing support from the right platform for your business.